Reports and minutes (Performance, Rehearsal, meetings)

[SMExtraordinaire]

The first one posted is very close to the format I currently use and when I was working through more email and less attachments to emails - I used the 2nd format style.

A collegue sent me an extremely elaborate format (right down to breaking into individual names of those who needed to read specific sections) and if I can ever find it again I will be sure to post it (with his consent).

[loebtmc]

this is interesting, because several forms list breaks, and I never clock breaks unless there is a reason - I expect the director to trust that we will take them as required, and the specifics are left undocumented - sometimes we don't get back to work right away, or the director is otherwise occupied, or I have to gather folks, or whatever reason -

So here is a qq - how many people clock breaks vs just report the span of day?

[EFMcMullen]

I don't record breaks, per say, but I do keep record of what was accomplished in each "section":
10:00am - 10:30am Staged Pg 6-11
10:35am - 11:30am Reviewed Pg 1-11.

I have found it helpful in OT situations to know when people were called/released as well as when directors wonder where all the time has disappeared to.  It also depends on the situation.  My summer job often has three rehearsal rooms going, all on different schedules, so the reports don't include broken down days. 

[rvhead]

I always document the breaks on my rehearsal reports, just in case. If there is ever an actor saying he or she didn't get their proper breaks, I have it documented. If breaks are staggered it will end up looking something like this:


BREAKS: 11:20-11:30;   12:50-1:00;  2:00-3:00;  staggered breaks through end of day

[RuthNY]

I don't clock breaks unless management requires it, and it's been a very long time since I last encountered that. 

And span of day has already been reported on the rehearsal schedule (everyone who gets the Rehearsal Notes also gets the schedule.) I try never to document the same information twice, unless there's some compelling reason, so this also does not go into the Rehearsal Notes.  The only exception to this might be actor overtime (when I'm in the very, very, very rare situation of not having to get it approved ahead of time.)

<snip>

So here is a qq - how many people clock breaks vs just report the span of day?

[SMrose]

I document breaks when working an AEA contract---just like to keep a start/end/meal/break(s) record in case it comes up.

[SMExtraordinaire]

So here is a qq - how many people clock breaks vs just report the span of day?

Just span of the day for us - both day before rehearsal report (next day's proposed schedule) and then the day of what actual times were and lunch and/or dinner break. Don't really list 5s or 10s.

[teetapper930]

Hi everyone!  I'm new on here, and am taking a stage management class in college, and have found it very helpful to look through all of the forms you have all created.  I'm working on a couple right now for my class, and one that I am having difficulty formating is a performance/show report.  Something that seemed like it would be the easiest to put together is being the biggest pain the butt!  Does anyone have a template i could take a look at, or what do you reccommend to put on a performance report/show report? 

All respoonses are appreciated

~Tee

[BayAreaSM]

Here is one of my most recent performance reports for ballet. However, this is not the most typical style. Along the right hand side you'll see the entire layout of the crew by department, which is used for reference when we perform this ballet again.

There are a lot of styles of performance reports, though most importantly you must list run times and time stamp your acts. Also, at the ballet we work with a union symphony, so tracking the exact start and end times, before bows, is extremely important, should someone cite an overtime issue.

[kkesler]

This is the rehearsal report form that my mentor, Chris Sadler, gave me my freshman year of college. So far, it seems to work extremely well as it provides all of the pertinent information in a well organized and efficient manner. Although, I wouldn't be opposed to suggestions/improvements.
Post Merge: Mar 20, 2011, 05:06 pmThis performance report template is also from Chris Sadler and I have found it to be extremely helpful and well organized.

[jeburr]

Sample Rehearsal Report

[MatthewShiner]

Here is my current production report (what most people call rehearsal report) and a performance report.

These forms have evolved and be added to and subtracted to over the past couple of years - so, I can't say it all came form my mind, but from the hive mind . . .

[BeccaTheSM]

KatieH - here is a blank of my iPhone/Android/semi-smart-phone friendly rehearsal report and performance report. Second perk is that it is easily adjustable to add/remove different departments that do/not apply to a particular production.

[jrbucci]

Here are the forms I have developed and use. The PMR is from a show I did while assisting my mentor. THe RR is from my current show. Mine are all excel based which makes it easy to keep track of all the files in one workbook.

[workinhard853]

I am constantly doing large musicals that rehearse sometimes from 10am - 10p. I was asked once upon a time to include the fallowing days schedule and have been doing that ever since. Does anyone else include the full daily schedule (including breaks) and the fallowing days rehearsal schedule?