This is what I use for my performance reports, in Word format. The running time table is an embedded Excel worksheet; I still use a stopwatch, as well. I usually round up or down, depending on where the act actually finishes. If the act runs, say, 59:30 or higher, I'll round it up to 1:00:00 since for management purposes, the extra :28 seconds aren't going to make much of a difference. If the act runs 59:30 or lower, I'll round down to 00:59:00, as per the example above. I still keep the exact running times, but the embedded calculator makes things easy. A time entered into the "ACT I DOWN" and "Intermission DOWN" boxes will automatically be entered into the appropriate corresponding boxes for "Intermission UP" and "ACT II UP." I have a three-act show calculator, as well; if anyone wants it, I'll be happy to send it along. Just send me a message. The notes are numbered for easy reference, i.e. "As per performance report dated 3 June 07, note #5...blahblahblah...(something I learned from one of my mentors) and if you double click on the number corresponding to a note, a dialog box should pop up enabling you to change the number when you start a new report. I always start with Note #1 for the first performance report and carry on until we close. Sometimes, of course, this means I may be referencing Note #350 but, it makes it easy to find, if necessary.
