Author Topic: Reports and minutes (Performance, Rehearsal, meetings)  (Read 67510 times)

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MarcieA

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Re: Reports and minutes (Performance, Rehearsal, meetings)
« Reply #15 on: Nov 02, 2006, 12:10 pm »
And my Performance Report as well.

This one's from a special, special night. Nothing like a board op getting food poisoning in the booth- in the middle of a cue sequence!
Companions whom I loved and still love, tell them my song.

Laurs

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Re: Reports and minutes (Performance, Rehearsal, meetings)
« Reply #16 on: Nov 03, 2006, 12:00 pm »
This is one of my rehearsal reports from an early Slavs! rehearsal

and also a crew assignment list from The Blind Age in 2004.
Amie: Noah! Plincessen!
Noah: Nein! T-Rex!!

smccain

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Re: Reports and minutes (Performance, Rehearsal, meetings)
« Reply #17 on: Nov 22, 2006, 12:24 am »
Here's an example of my production meeting notes. Let me know what you think.
Sean

Mike555

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Show report
« Reply #18 on: Dec 28, 2006, 11:46 am »
I don't suppose anyone has a completed show report (or could quickly make one) they can upload to have a look at?

i have a few to do and unsure as what to put and the wording to use, IE... all the things that went wrong or both good and bad, past or present text, etc...

If anyone can help that would be appreciated.

Thanks.

loebtmc

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Re: Show report
« Reply #19 on: Dec 28, 2006, 12:43 pm »
a whole bunch of folks just posted their versions of show reports in another folder (one of our fearless leaders please direct...!)

you can prob figure it out w a little research (I think the hedder might include the words performance reports or rehearsal reports or something like that)

smsam

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Re: Show report
« Reply #20 on: Dec 29, 2006, 01:02 am »
Here's one of mine. Full names and other information hidden for obvious reasons!

Hope it helps,

Sam
Sam x

Mike555

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Re: Show report
« Reply #21 on: Dec 29, 2006, 07:15 am »
thanks for that.  yes that helps alot!

ChaCha

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Re: Show report
« Reply #22 on: Dec 29, 2006, 12:28 pm »
Here's a tour report -we didnt have a stage manager so it was the show report as well.
ChaCha

Scott (formerly Digga)

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Re: Reports and minutes (Performance, Rehearsal, meetings)
« Reply #23 on: Jan 17, 2007, 10:35 pm »
My notes are set for an email format since I always send them that way.  Here are a performance report and rehearsal report from one of the shows I did.

Code: [Select]
Turn of the Screw Performance Report 2/10/06

 

˝ Hour:                  7:30

Start:                       8:03*

Act 1:                     57min

Intermission:         17:50

Act 2:                     35min

End:                        9:55

Total:                      2.5 our of 2.5 Hours

 

Tomorrow’s Schedule:

˝ Hour:  7:30

Curtain:  8:00

 

Show:

House didn’t go out transitioning into the top of A2. 
L103 – Late Call
 

Michael:

Nothing
 

Managing Director:

Nothing
 

Production Manager:

Nothing
 

Office Staff:

Nothing
 

Marketing:

Nothing
 

Company Manager:

Nothing
 

Dramaturges:

Nothing
 

Set:

Nothing
 

Props:

Nothing
 

Costumes/Wigs:

Nothing
 

Sound:

Nothing
 

Lights:

Nothing
 

Stage Management:

Nothing

Code: [Select]
Turn of the Screw Rehearsal Report 1/22/06

˝ Hour: 11:30
Start: 12:00
Breaks: 1:20, 2:50, 4:20
End: 4:30

˝ Hour: 6:30
Start: 7:00
Breaks: 8:20, 9:25, 10:50
End: 11:30

Total Hours: 10 out of 12 hours.

Tuesday's Schedule:
1:30 ˝ Hour
2:00 Go
5:00 Break
7:00 ˝ Hour
7:30 Go
10:30 End of Day

Michael:
* Nothing

Managing Director:
* Crew doesn't't have contracts.

Production Manager:
* Nothing

Office Staff:
* Nothing

Marketing:
* Nothing.

Company Manager:
* Nothing

Dramaturges:
* Nothing

Set:
* Sandbags need to be set higher for DS Window so that the
window can go out higher.  Thanks.

Props:
* You were here for the discussion about the Day Bed and
the pillow.  I promise that Bobby will set the pillow right.

Costumes/Wigs:
* Nothing

Sound:
* Nothing

Lights:
* Nothing

Stage Management:
* Nothing

Honestly, there isn't much of a difference between the two but it's simplistic for email and I've never really had any complaints about it.  I adjust the categories based on who's involved in the show sometimes but for the most part it's pretty general.

KC_SM_0807

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Re: Reports and minutes (Performance, Rehearsal, meetings)
« Reply #24 on: Feb 01, 2007, 03:14 pm »
Here is a copy of a rehearsal report for Cats, which I closed this past year.  I've used this format since I've been SM'ing and everyone loves it.  In Word format.  Enjoy!
« Last Edit: Feb 01, 2007, 11:28 pm by KC_SM_0807 »
"Perhaps, therefore, Stage Managers not only need to be calm and meticulous professionals who know their craft, but masochists who feel pride in rising above impossible odds."

Sarah

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Re: Reports and minutes (Performance, Rehearsal, meetings)
« Reply #25 on: Jun 03, 2007, 06:28 pm »
This is what I use for my performance reports, in Word format. The running time table is an embedded Excel worksheet; I still use a stopwatch, as well. I usually round up or down, depending on where the act actually finishes. If the act runs, say, 59:30 or higher, I'll round it up to 1:00:00 since for management purposes, the extra :28 seconds aren't going to make much of a difference. If the act runs 59:30 or lower, I'll round down to 00:59:00, as per the example above. I still keep the exact running times, but the embedded calculator makes things easy. A time entered into the "ACT I DOWN" and "Intermission DOWN" boxes will automatically be entered into the appropriate corresponding boxes for "Intermission UP" and "ACT II UP." I have a three-act show calculator, as well; if anyone wants it, I'll be happy to send it along. Just send me a message.  The notes are numbered for easy reference, i.e. "As per performance report dated 3 June 07, note #5...blahblahblah...(something I learned from one of my mentors) and if you double click on the number corresponding to a note, a dialog box should pop up enabling you to change the number when you start a new report. I always start with Note #1 for the first performance report and carry on until we close. Sometimes, of course, this means I may be referencing Note #350 but, it makes it easy to find, if necessary.
« Last Edit: Jun 03, 2007, 06:40 pm by Sarah »

hagglund

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Re: Show report
« Reply #26 on: Jul 24, 2007, 02:37 pm »
Here's what I'm using these days.  I have blank versions in the booth which I scribble on during the show, then type up and email out to the production staff each night after I get home from the theatre.  Takes less than five minutes to type up my handwritten notes into the template and send to the distribution list ("Production Staff" or "Cast").
Tom

elle

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Re: Reports and minutes (Performance, Rehearsal, meetings)
« Reply #27 on: Nov 08, 2007, 12:01 pm »
I have to keep around a form that is plain text friendly for copy/paste into emails. attached is my PR, but its pretty much the same for my RR.
watch people - they might amaze you.

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kmcooper09

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rehearsal reports
« Reply #28 on: Jun 22, 2008, 11:33 pm »
this is my rehearsal reports
"ideal stage managers not only need to be calm and meticulous professionals who know their craft, but masochists who feel pride in rising above impossible odds.”
-Peter Hall

geoffsm

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Re: rehearsal reports
« Reply #29 on: Sep 01, 2008, 02:32 am »
Here's an example of my rehearsal report.  This one was completed for a production of Henry IV, Part I that I SMed last spring.

 

riotous