No, no, no, no, no, no . . .
Any communication that is deputy or SM to the union SHOULD NOT pass through the company manager NOR any member of the theater management.
Yes, a company manager might stop a report that would result in a fine.
And there might be some sort of paypack, if there is an actor who tends to speak up about issues.
I don't like to keep a copy of the forms, such as accident reports, etc - for a variety of confidentially issues - having multiple copies makes it harder to control the confidentially of all of them.
Also, having had my book brought into two legal issues - I prefer to not have such items under my control when they are obviously better under the control of other departments - or the union directly.