Seriously, there is no "professional" standard - you need to make sure the information is there, clear and can be easily found. You want someone to be able to pick up your script and call it, or pick up the show book and remount the show. As long as that is covered, you are show the beginnings of being a pro . . . but, here's how my book is laid out.
I buy the larger d-ring which allows you to slip in a cover sheet and a spine label, and make color sheets for those.
I divide each section of my binder with extra wide 8-section dividers (the extra wide stick out past sheet protectors)
I then have a TOC at the front of the book that tells you what goes in each section
This is an example of my current TOC for my script - obviously edit depending on the show
(I also put a label on the divider with this info from the TOC - so you know you are putting the right document in the right place)
Calendar
• Full Production Calendar (Current on top)
• SM Calendar
• Actor Conflict Calendar
Contact Sheet
• Full Contact Sheet (actors)
• Full Contact Sheet (SM version)
• Company List
• Final Contact Sheet (Closing)
• Company Info Sheets
o (at back of section)
Character Scene
• Final Character/Scene
• Scene Titles
• Run Order for Posting
Scene x Scene
• Scene x Scene
• Scene Timings
Daily Calls
• Daily Calls (Current on top)
• Weekly Schedules
• All Calls and Schedules are
in the book from the run.
Production Reports
• Rehearsal/Production Reports (Current on top)
• Production Meeting Minutes
• At Opening,
Confirm all are in book
Performance Reports (Current on top)
• At Closing, Confirm all are in book
Scenic
• Copies of Storyboards
• Copies of Mini-ground Plans
• Full Size ground plan (Closing)
• Pictures (as needed)
Costumes
• Renderings
• Rehearsal Costume Request
• Item List
• Quick Change Plot
• Dressing Room Assignments
• Copies of Wardrobe Run Sheets (At closing)
Props
• Final Prop List
• Prop Pre-Set
• Pictures (as needed)
• Prop Research
• Manuals / Instructions
Sound
• Sound Plot
• Mic Plots / Mic Notes
• Copy of Recordings
(as needed on CD)
LX
• Cue List
• Cue Light Plot (on Map)
• Cue Light Labeling (Diagram)
• LX Plot
Fight
• Copies of Fight Notation
• Fight Notes
• Weapons Notes
• Blood Tracking
Dance/Choreographer
• Copies of Dance Notation
• Dance Music
• Dance Music (On CDS)
• Understudy / Outage Plans
Music / Score
• Music List
• Sheet Music (as needed)
Orchestra
• Orchestra Info
EFX
• EFX Cues
• EFX Safety Concerns
• EFX Blocking
• Fire Tracking
• Flying
• Projection Tracking
• Projection Images
Vocal Work
• Pronunciation Sheet
• Vocal Notes
Script
• Clean Copy of Calling Script (Closing) – Room allowing
• Clean Copy of Blocking Script (Closing) – Room allowing
Old Script Pages / Cut Pages
• Old Pages (at back of script)
• Master Cut List (at back of script)
• Daily Cut Lists (at back of script)
Run Book
• At closing, clean copy of run book.
• Spike Chart
• Top of Show Preset
• Preset and Post Show Duties
• All Run of Show Related Paperwork
• Emergency Procedures
AEA Info / Call Board Postings
• Copy of Ballots
• Copy of Election Results
• Equity Correspondence
• Postings put on Call Board
Correspondence
• Copies of all Correspondence
• Call Board Postings
• Late Notices
Notes from the Director
• Copies of Notes from the Director
Misc
• Birthday List
• Producing Information
• Distribution (rehearsal hall)
• Distribution (E-mail)
• Daily Checklist
• Copy of the Program
Emergency Info
• Evacuation Form
• Emergency Policies
• Show Stop Speech
This may seem a bit extreme, but is there any way you could give a description of what all of these documents are? Some of them are self-explanatory, but the majority I have never heard of.