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Tools of the Trade / Paperless World
« on: Jun 29, 2010, 04:55 pm »
Over the past few years I have found this technical revolution to be both incredibly useful and incredibly frustrating... it's great to have multiple forms of communication and distribution options, but how to filter it down into something more manageable?
I've been searching around and have seen a couple useful threads regarding the ever changing world of technology, but what I'm currently working on is a project that is combination of all things "distribition and communication" where I would love some outside input.
In my first year with this company I have been given the task of modifying the communication system. All parties are encouraging a paperless route and these are the road blocks we've been hitting this past season.
We're currently using google documents and everyone in the company is diligently uploading files and sharing them with all necessary parties. This is working well enough... but every file needs to be shared individually and it is time consuming. And since most of the people needing this information are not "in house"; the usual inter-networking filing system (multiple computers all in one building that have shared filling) won't work for us. Any suggestions similar to google docs but less tedious? Does anyone have experience with Google Wave?
The ideal plan is to establish an internal network where our production team can access all designs, notes, research ect. Though many of our directors and designers have worked with us for years, many are not local... so an online file system where they can access any information they would need from anywhere would be incredibly useful.
The other key component of this project is the elimination of the paper callboard. We have a staff website that I've been modifying to be used as an electronic callboard essentially, but the problem with this is that anyone who does not have a company email account can't access it. So all the guest actors and guest designers are hit and miss with this site. Though all scheduling information is emailed daily, it would be nice to have a place for things to be "posted" as well.
I've thought about creating an actual website that can be viewed by anyone, but then we lose the sense of company privacy found in the callboard. Any suggestions? Also, even with constant reminders, how can I ensure that people are checking these things, as well as their email?
A basic list of everything I'm trying to incorporate into this new system is this:
File sharing, schedules/call times, announcements, archives, calendar/events, contact information.
With that, the three basic groups needing access are the Company/Staff, the Production Team, and the Actors.
Thanks all,
~Becky
I've been searching around and have seen a couple useful threads regarding the ever changing world of technology, but what I'm currently working on is a project that is combination of all things "distribition and communication" where I would love some outside input.
In my first year with this company I have been given the task of modifying the communication system. All parties are encouraging a paperless route and these are the road blocks we've been hitting this past season.
We're currently using google documents and everyone in the company is diligently uploading files and sharing them with all necessary parties. This is working well enough... but every file needs to be shared individually and it is time consuming. And since most of the people needing this information are not "in house"; the usual inter-networking filing system (multiple computers all in one building that have shared filling) won't work for us. Any suggestions similar to google docs but less tedious? Does anyone have experience with Google Wave?
The ideal plan is to establish an internal network where our production team can access all designs, notes, research ect. Though many of our directors and designers have worked with us for years, many are not local... so an online file system where they can access any information they would need from anywhere would be incredibly useful.
The other key component of this project is the elimination of the paper callboard. We have a staff website that I've been modifying to be used as an electronic callboard essentially, but the problem with this is that anyone who does not have a company email account can't access it. So all the guest actors and guest designers are hit and miss with this site. Though all scheduling information is emailed daily, it would be nice to have a place for things to be "posted" as well.
I've thought about creating an actual website that can be viewed by anyone, but then we lose the sense of company privacy found in the callboard. Any suggestions? Also, even with constant reminders, how can I ensure that people are checking these things, as well as their email?
A basic list of everything I'm trying to incorporate into this new system is this:
File sharing, schedules/call times, announcements, archives, calendar/events, contact information.
With that, the three basic groups needing access are the Company/Staff, the Production Team, and the Actors.
Thanks all,
~Becky