Author Topic: Consulting - A Hypothetical Situation  (Read 7335 times)

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BayAreaSM

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Consulting - A Hypothetical Situation
« on: Aug 25, 2011, 12:31 am »
The background:
You're a stage manager, you've never been a LD, a TD or PM - just a SM. You've got a friend who adores what you do. That friend owns a restaurant. A very important man helped your friend get the location for said restaurant. That important man is also part of a board that helped build a brand new performing arts center (attached to a high school) in your city. Your friend wants you to meet this important man, because your friend feels you could get a job at said performing arts center. You aren't really interested, and put off the meeting.

3 Weeks Ago (a little over a year later):
You're eating dinner at your friend's restaurant. Who's there? That important man from over a year ago. You are introduced. The important man and his wife tell you the sob story that no one seems interested in renting the venue, and they don't know why. They would like you to look at the venue and tell them what they could do to make it more appealing. You agree and say you're free during a time period between gigs, and you'll speak then.

Current Day:
The important man has contacted you and arranged for you to see the Performing Arts Center, along with him and his wife, but first - you must have a tour of the company he built from the ground up - as he is CEO and very important.

The Question:
At this point, it feels as if you are going to be a consultant, telling this couple what they need to do/change/acquire to make their venue more desirable for rentals. However, the subject of paying a consulting fee has never come up. Do you bring it up when you meet the important man at his place of business? At the venue? Via email when it's all over? Or are you just screwed because you gave a verbal agreement without mentioning money? You aren't a real consultant, but with your SM knowledge, you know a bit about theaters and what they should have...

What would you do?

loebtmc

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Re: Consulting - A Hypothetical Situation
« Reply #1 on: Aug 25, 2011, 02:09 am »
I think you can offer a little advice for free, it will give you a chance to feel out working with him and demonstrate your credibility. Will he take your input seriously? Still, it would be exciting to see the space. If you can see what the problem(s) is (are), then you have room to negotiate something for yourself. But it is common practice to put toes in the water first.

BLee

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Re: Consulting - A Hypothetical Situation
« Reply #2 on: Aug 25, 2011, 03:55 am »
My advice is not look at this as consulting. Unless you have moderate experience surveying theaters to rent chances are you will not have the type of information they need to attract customers. Sure, as stage managers we know what we like to see when we arrive in a space. You can advise him some of the basic equipment he should keep in stock, but why specifically he can't seem to attract customers to rent out his theater? That is some in depth consulting that you may not have the experience level to provide.

If he really needs something looked over, it may not be the space itself but the rider that needs fixing. How well organized is the information about his theater and how available is it to the public? Another issue could be marketing. Does he have an updated website with current information regarding the venue and availability? Since he is attached to a high school he should take that into consideration. What kind of deal does he have with the school? Is he marketing to surrounding colleges to bring educational programs to the high school? Is he in contact with the local community theatre? This is the kind of advice he most likely needs and someone experienced in this area would be extremely useful to him. If that is you, then I would most definitely talk with him about consulting fees before going into specific details on these topics.

Since the theatre is already built, chances are there is little he can do to fundamentally change the space itself. And the best person to give him advice on equipment is someone with more than a working knowledge of the technical fields. He needs a theatre electrician or lighting designer to tell him what types of lighting equipment to invest in and a sound designer to inspect the acoustics of his space to determine where speakers should be installed and kept on hand and what type of board is necessary to run the system. A technical designer could advise on stage structure, removable aprons, traps and shop organization. As a stage manager you can tell him what non-technical equipment is necessary for the running of a show (prop tables and storage, costume quick change booths and storage, dressing rooms, booth set-up, plus general needs of monitors and intercoms, audio-visual equipment and clear-com.

Essentially, it doesn't sound like he wants a full consultant or he would be advised to get in touch with another rental house and ask for recommendations of who to call for the job. And as informed as we may be of the basics of a successful performance, without the extensive experience in those other fields I would be cautious in expecting money for what basic advice we can provide. This sounds more like a good deed. Tour the space and point out reasons why you personally would hesitate to rent the space. And if nothing seems too out of sorts, perhaps casually ask if he has had a professional look over his marketing tools and rider.
Stage Manager (noun): A magical device, usually fueled by caffeine, that brings order to chaos.

missliz

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Re: Consulting - A Hypothetical Situation
« Reply #3 on: Aug 25, 2011, 11:13 am »
I'd go for the first once-over and giving suggestions, bouncing ideas off, etc...if it becomes more consistent than that- meeting multiple times, helping with planning, etc- then I'd discuss some sort of fee.
I personally would like to bring a tortoise onto the stage, turn it into a racehorse, then into a hat, a song, a dragon and a fountain of water. One can dare anything in the theatre and it is the place where one dares the least. -Ionesco

KMC

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Re: Consulting - A Hypothetical Situation
« Reply #4 on: Aug 25, 2011, 12:14 pm »
I think it depends what you're aiming to get out of this. 

- Are you looking at this as an "in" to gain immediate employement?  Networking?  Informal advice?  If that is your goal I don't see anything wrong with moving forward informally; but if you go this route you're probably eliminating charging a fee.

- Consulting would of course be the more formal route.  If you elect this route you'd need to very clearly outline expectations with the client and be confident you can deliver what they're asking for.  You'd like want to agree on a scope of work, fee (is it a flat fee, or a time & materials basis?), schedule, etc..  before moving forward.  Also - don't think if you go this route that it will close you off to future work.  In many industries consulting can be a great "in" to recurring contract work or a full time job.

However, you said this hasn't really been discussed at all yet with this gentleman.  It's perfectly acceptable to speak with him and see where his head is at, how he's thinking of moving forward.  When business relationships go pear shaped it's often because of unclear expectations and poor communication.  Best to lay it on the table ahead of time so there is no confusion down the road.  I'd think step one would be to have a conversation and feel this out..
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loebtmc

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Re: Consulting - A Hypothetical Situation
« Reply #5 on: Aug 25, 2011, 12:43 pm »
Quote
then I'd discuss some sort of fee.

or a job -

BayAreaSM

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Re: Consulting - A Hypothetical Situation
« Reply #6 on: Aug 25, 2011, 03:33 pm »
Many thanks for all of the responses. I especially liked the Marketing issue - I could not find any way to find this PAC on the web to 1) find out how to rent it or 2) know that it even existed. [I did pass on a local "performance spaces" website that the house tech wrote down to hopefully get more business drummed up for the venue.]

It seems as though my husband and I are both being used by this "important man" as consultants. My husband for science and I for the arts. There was no talk of money, and I don't think there ever will be. Even before we viewed the PAC, he asked me to consider the venue's potential. We met with the Theater Technical Supervisor, who seems to be the everything man of the space (TD/ME/SM/etc). I believe I was used as a "translator" between the house tech and my important man. I took a lot of notes, asked a lot of questions - and if this man knew the questions to ask, then I wouldn't have been needed at all.

When we returned to his office, the man then asked me the real questions - could I help bring in dance to the PAC, how likely will it be to bring in a "Light Opera" group to the space, etc. What would he need to provide to get this kind of art in the space to put on short shows for students in grades 1-5. In other words, he's looking to front the funds to bring more arts to the students in our township. The Tech of the theater knows what he needs to make the PAC better; I wasn't needed for that. I'm a contact. And I do have contacts to get this man who he needs to make his ideas realities. And it's for educating the youth of our city about the arts and sciences, which I can get behind - just for the good deed itself.


Post Merge: Aug 25, 2011, 07:22 pm
..and he just offered to pay me. Problem solved.
« Last Edit: Aug 25, 2011, 07:22 pm by BayAreaSM »

 

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