So, I had an awkward moment a week ago where I walked into a shared office space, and noticed on the shared desk was another stage manager’s pre-production list – which was my form. Flat out, my form. Not looking like it, but just slap a logo on, change a few lines, copy my form. It took a while for me to track down HOW this SM got the form, and although I am a little disheartened that someone took the form, I am flattered someone would want to borrow it; just a little put out that someone would not ask beforehand.
At the end of the day, it’s a cautionary tale that if you are sharing drop box, people have access to those files. Be careful, it you don’t want something to get out there – move it out of the shared file. Not only forms, but any confidential information – let’s to producers, actor confidential info, staff info. Remember, once a person has access to the files, it’s very easy for them to batch copy, move out and now have them all.