Author Topic: Google Docs.  (Read 4937 times)

0 Members and 1 Guest are viewing this topic.

kdshort1

  • New to Town
  • **
  • Posts: 38
  • Gender: Female
  • Hi! :)
    • View Profile
  • Affiliations: Alumni of SVSU, Member of Pit & Balcony
  • Current Gig: Stage Manager of Beauty and the Beast at Midland Center for the Arts
  • Experience: Community Theatre
Google Docs.
« on: Mar 24, 2015, 04:05 pm »
So I'm currently ASM-ing How to Succeed in Business Without Really Trying, along with one other ASM and my awesome SM, whom I've worked as SM with him as the director.  And since there are three of us while working a with a 30 person cast, there's always a note to take.  My SM was all excited about using google docs, and as someone who's used Dropbox almost exclusively, I was really nervous about using a different program for note-taking.

HOWEVER, GOOGLE DOCS IS MAGIC.  We can, all three of us, be working on line notes or rehearsal reports or blocking or scene shift...  At the same time.  Jess, the other ASM and I usually work on the line notes while our SM, Tommy, can update the report or blocking notes or the scene shift plot.  I think Google Docs is a godsend, and I absolutely love using it.

Just wondering if anyone else out there found any other uses for Google Docs.  Or didn't know about the magic that was and tried it, I want to hear your impressions of it.

Likes:


SMAshlee

  • Contributor
  • ***
  • Posts: 88
    • View Profile
  • Affiliations: AEA
  • Current Gig: Porchlight Music Theatre
  • Experience: Professional
Re: Google Docs.
« Reply #1 on: Mar 24, 2015, 09:28 pm »
Yes, Google docs is MAGIC! I also like that you can manage the editing rights for other people. Sometimes it's usueful to share a doc like a contact sheet but only let others view instead of everyone having editing powers. I'm not a huge fan of the app as it's small on my phone for editing but in a pinch, it's easy to quickly double check something.

KMC

  • Moderator
  • *****
  • Posts: 938
  • Gender: Male
    • View Profile
  • Current Gig: Project Manager, Systems Integration
  • Experience: Former SM
Re: Google Docs.
« Reply #2 on: Apr 01, 2015, 05:15 pm »
Depending on your use, Google Drive (new version of Google Docs) can be extremely useful.  The ability to collaborate in real time is a great feature.

I find it falls short in a few areas we take for granted with locally-based programs like Excel and Word; those key areas being formatting and formulas.  Formatting likely being the larger reasoning than formulas.  Most SMs aren't doing heavy formula-based workbooks that get under the hood of Excel.

I think those are what is preventing SM teams from adopting this entirely - maybe I am wrong about that.  If anyone has done a show 100% on cloud-based docs, please speak up.
Get action. Do things; be sane; don’t fritter away your time; create, act, take a place wherever you are and be somebody; get action. -T. Roosevelt

Likes:


LSteckman

  • New to Town
  • **
  • Posts: 8
  • Gender: Female
    • View Profile
    • My professional website
  • Affiliations: University of Evansville, Barter Theatre, EMC
  • Current Gig: PA at Barter Theatre
  • Experience: Professional
Re: Google Docs.
« Reply #3 on: Apr 02, 2015, 05:11 am »
I think those are what is preventing SM teams from adopting this entirely - maybe I am wrong about that.  If anyone has done a show 100% on cloud-based docs, please speak up.

I've done multiple shows solely* on Google Drive! I find it infinitely more useful than Dropbox because of the ability for everyone to be in the same document at the same time (I love to have a chat window open with my ASMs during rehearsal for 'Oh, go grab thing X' requests during quiet moments).

I actually find that Drive reduces formatting issues--I'm on a PC using LibreOffice and other members of my team are using Mac Office, older versions of Office, etc. For paperwork not done on Drive, sometimes the fonts don't match, or different programs process things slightly differently, and so you'll download someone else's paperwork and have to spend ten minutes reformatting before you can even read it.

*=My one major gripe with Google Drive is that it doesn't allow headers and footers on spreadsheets. I do my run sheets, prop checklists, preshow checklists, etc all on spreadsheets, and I really want that running footer (theatre name, show name, SM name, paperwork updated date), so I usually download the file, open it in LibreOffice to put the header and footer on, and print from there. It's a pain, but it's less of a pain than having to email new versions of paperwork all the time and/or wrangle the versions headache that is Dropbox.

One more use for it: at my current theatre, other SMs often have to cover rehearsals for shows that aren't their own, due to scheduling challenges that come with working in repertory. I've made a rehearsal scene breakdown on Google Drive that has the pages, songs, actors/characters, etc for each scene, but also the scenery/props setup at the top of the scene, costume pieces needed, prop locations, and run sheet items. Of course this doc is shared with SMs who are working on the show, but it's also very easy to email a comment-only link to whoever is covering rehearsal.

jmenass

  • New to Town
  • **
  • Posts: 7
    • View Profile
  • Affiliations: AEA
  • Experience: Professional
Re: Google Docs.
« Reply #4 on: Apr 04, 2015, 09:22 pm »
I've never used google docs/drive for shows before, but I love it personally (esp the less stringent storage issues).  How does the "download drive" feature work compared to having dropbox on your computer for working on stuff offline?

LSteckman

  • New to Town
  • **
  • Posts: 8
  • Gender: Female
    • View Profile
    • My professional website
  • Affiliations: University of Evansville, Barter Theatre, EMC
  • Current Gig: PA at Barter Theatre
  • Experience: Professional
Re: Google Docs.
« Reply #5 on: Apr 05, 2015, 04:39 am »
Download drive has worked great for me--the programs all function fully and once you connect to wifi again, it updates itself seamlessly. Admittedly, I've never tried two different people making changes to the same document while offline. Also, if your computer shuts down or you close the window before you reconnect to wifi, you can lose your work.

SMMeade

  • SM Expert
  • ****
  • Posts: 117
  • Gender: Female
    • View Profile
  • Affiliations: AEA
  • Current Gig: Asst. Company Manager, HVSF
  • Experience: Professional
Re: Google Docs.
« Reply #6 on: Apr 06, 2015, 02:36 pm »
I remember reading an interview with Ira Glass, and in it he says whenever he talked to a software engineer he would always say, "can you build something that lets people edit documents at the same time?" and now he says Google Docs is vital to TAL because of how many editors work on a story.

MatthewShiner

  • Forum Moderators
  • *****
  • Posts: 2475
  • Gender: Male
    • View Profile
  • Affiliations: AEA, SMA
  • Current Gig: PSM THE LION KING NORTH AMERICAN TOUR; Assc Director and Production Supervisor HUNCHBACK International
  • Experience: Professional
Re: Google Docs.
« Reply #7 on: Apr 06, 2015, 05:13 pm »
Yeah, but also think about the disadvantages of having the ability of multiple people editing the same document . . .
- - - - - - - - - - - - - - - - - - -

Anything posted here as in my own personal opinion, and does not necessarily reflect the opinion of my employer - whomever they be at a given moment in time.

bex

  • Permanent Resident
  • *****
  • Posts: 294
  • Gender: Female
    • View Profile
    • Twitter
  • Affiliations: AEA, Auburn University
  • Current Gig: Freelance SM/ASM
  • Experience: Professional
Re: Google Docs.
« Reply #8 on: Apr 06, 2015, 10:49 pm »
Yeah, but also think about the disadvantages of having the ability of multiple people editing the same document . . .

When multiple people are working at once, you can see who's logged on and where everyone is typing in real time. There's also an edit history that saves all previous iterations, so you can always go back if somebody totally messes it up.
You will have to sing for your supper & your mortgage, your dental coverage & your children's shoes, over & over again while people in desk jobs roll their eyes the minute you start to complain. So it's a good thing you like to sing.

Likes:


MatthewShiner

  • Forum Moderators
  • *****
  • Posts: 2475
  • Gender: Male
    • View Profile
  • Affiliations: AEA, SMA
  • Current Gig: PSM THE LION KING NORTH AMERICAN TOUR; Assc Director and Production Supervisor HUNCHBACK International
  • Experience: Professional
Re: Google Docs.
« Reply #9 on: Apr 06, 2015, 11:51 pm »
I think there are still downsides for having multiple people editing the same document.

But, that's a personal opinion.
- - - - - - - - - - - - - - - - - - -

Anything posted here as in my own personal opinion, and does not necessarily reflect the opinion of my employer - whomever they be at a given moment in time.

loebtmc

  • Forum Moderators
  • *****
  • Posts: 1538
    • View Profile
  • Affiliations: AEA, SAG, AFTRA, SMA
  • Current Gig: Caroling, caroling now we go — and looking for my next gig!
  • Experience: Professional
Re: Google Docs.
« Reply #10 on: Jul 03, 2015, 04:40 pm »
QUESTION to all you google docs folks. I am learning it and have created a chart that now needs additional categories (columns) and each column to be split in half below that hedder.

I can't figure out how to do this!

I can add a column on p. 1, having resized to accommodate the new column, but then I have to do the same thing by hand on every page?

And - how do I now create the split column below? I can't find anything that implies this ability. Darnitall!

Thank you in advance for any assistance!

MatthewShiner

  • Forum Moderators
  • *****
  • Posts: 2475
  • Gender: Male
    • View Profile
  • Affiliations: AEA, SMA
  • Current Gig: PSM THE LION KING NORTH AMERICAN TOUR; Assc Director and Production Supervisor HUNCHBACK International
  • Experience: Professional
Re: Google Docs.
« Reply #11 on: Jul 03, 2015, 11:33 pm »
I think the easiest way is to add a column.

So you have column A, with it's data underneath.  Column A has a header.

Then you have a new column B, that is blank.

Go to A1 & B1 and merge this two horizontally.

Then you should have one header, with two columns beneath it.

That's how you do the split columns under a header.

I am unsure what you asking about resizing the new column . . .
- - - - - - - - - - - - - - - - - - -

Anything posted here as in my own personal opinion, and does not necessarily reflect the opinion of my employer - whomever they be at a given moment in time.

loebtmc

  • Forum Moderators
  • *****
  • Posts: 1538
    • View Profile
  • Affiliations: AEA, SAG, AFTRA, SMA
  • Current Gig: Caroling, caroling now we go — and looking for my next gig!
  • Experience: Professional
Re: Google Docs.
« Reply #12 on: Jul 04, 2015, 03:04 am »
thanks - that helped. If only all the borders hadn't disappeared while editing. Argh! And no border options seem to exist (the help file agrees).

I had resized the columns to fit in two more categories, but just as the hedders didn't match the entire document, only that single page, similarly the resizing had to be redone on each page. Pretty darn stupid programming if you ask me.

But thanks cuz that solved at least one of our problems!

VSM

  • Forum Moderators
  • *****
  • Posts: 663
  • Gender: Male
    • View Profile
    • http://www.vernonwillet.com
  • Affiliations: AEA
  • Current Gig: BEAUTY & THE BEAST - a Christmas Rose - Lythgoe Family Panto
  • Experience: Professional
Re: Google Docs.
« Reply #13 on: Jul 05, 2015, 11:57 am »
Could you not also create an excel document on your computer, as you always do, and then upload it to the Drive?
Ordo ab chao

iamchristuffin

  • Permanent Resident
  • *****
  • Posts: 270
    • View Profile
    • www.christuffin.co.uk
  • Affiliations: UK SMA, UK Equity
  • Experience: Professional
Re: Google Docs.
« Reply #14 on: Jul 05, 2015, 12:30 pm »
Wouldn't it then either upload as an Excel doc, taking away the live editing features, or it will convert to a Google doc, which may well cause a whole host of issues.

Tags:
 

Related Topics

  Subject / Started by Replies Last post
10 Replies
4515 Views
Last post Apr 11, 2007, 04:43 pm
by zayit shachor
11 Replies
3398 Views
Last post May 13, 2009, 10:34 pm
by BLee
5 Replies
1648 Views
Last post Dec 04, 2014, 12:45 am
by loebtmc