Wow - they are doing a rewrite....
the breakdown is the same no matter what language you are using - take the script and, page by page, character by character, write down who appears where, who enters and who exits and where from (if I were on my own computer, I'd send you a sample) -
for example, for what you are discussing, I do two charts, one focusing on the scene breakdown and the other on character.
(I think across rather than down, reverse if you think opposite)
CHARACTER: an excel or word chart with categories across and down. Across the top of the page, each column is one character. Down the L side the columns separate into
act:scene / page / who enters or exits on a page by page basis (I use X for enter and (x) for exit). If you need this and if you have room, you can also add area, as in XUL or (x)DR or etc
SCENE: excel or word, depending on which you are more comfortable with
going DOWN, list the act:scene and page, and then ACROSS the columns state: who is in the scene (actors who enter late on separate lines below); songs (in a musical); where it is located (the church, the bedroom, etc); the general story of the scene; props (and depending on the play, sometimes I add in info from the prop list, such as who handles it, or brings it in, or what side of the stage it travels from and to); and any notes (gags and tricks, notes to yourself abt tricky overlap cues, etc). Where possible I include the entr/exit locations on this one too -
yes there is dup info, but you never know where you will catch the oddest mistakes and this acts as a crosscheck (Romeo can't come from SR into the tomb cuz yesterday you told him to run off SR to Friar Lawrence's house... that kind of thing)
does this make sense?