I do include run crew calls on my daily rehearsal schedule during Tech & Previews. Sometimes I let assistants or crew go home before the meeting is over, but even when I do give a call at the end of the day, it’s nice to have an email reminder as the days start to blur together. I’ve attached an example. I don't spell out what they need to be doing pre-show; they either know already or I'll talk it over with them. My board ops know that if the designer needs them earlier than I have called them, they should come in for the earlier call, but usually it all comes up in the meetings. I don’t include calls for overhire, or when staff electricians or carpenters are working onstage before/after rehearsal, though I would probably note that in the rehearsal report, where I give an abbreviated schedule (10am-noon carpenters onstage/noon-6pm tech, etc).