My Christmas show has a couple of promotional appearances, set up by the Marketing/PR person. However, the flow of information is not copious. Neither I, nor the actors received any information, other than the dates of said appearances in our contracts, and the info for the last one came only 24 hours before it, via e-mail. I have two company members who cannot check their e-mail on a regular basis. I ended up "actor wrangling" for an event I had, literally NO IDEA about. Luckily, it turned out okay.
We've got two more of these events, and I've started being proactive about requesting the information, about a week ahead of time.
I'm not, sure, however, that this is my job. My contract says nothing about my attendance/working promotional events, and the first one was on the dinner break of Tech, when I could really have used the time to work in the theatre.
Can anyone who's worked big shows where you had promotional events, appearances at charity dinners, etc. weigh in on this? I have no problem seeking out the info for my actors, or toting/organizing/wrangling, because my cast is awesome and I want to make their lives as easy as possible. But I can't help feeling that I shouldn't have to ASK for this information. It should be coming to me as it becomes available, if it's even my job to distribute it. I'm feeling that the PR/Marketing Director and perhaps the Producer should be a little more active in this process. But the place I'm working now has always been a bit chaotic and I'm okay with that. I'm just wondering how other theatres handle these events.
Added label to subject line-Rebbe