Author Topic: PEOPLE: Dear Abby: Trouble with Managing an ASM  (Read 3365 times)

0 Members and 1 Guest are viewing this topic.

PSMKay

  • Site Founder
  • Administrator
  • *****
  • Posts: 1357
  • Gender: Female
    • View Profile
    • http://www.smnetwork.org
  • Affiliations: None.
  • Current Gig: SMNetwork *is* my production.
  • Experience: Former SM
PEOPLE: Dear Abby: Trouble with Managing an ASM
« on: Dec 15, 2009, 05:11 am »
From time to time our members will have questions that require an anonymous post, whether it be due to confidentiality issues or simply protecting their good name for future gigs.  In these cases, members are welcome to send their questions to a moderator, who will make the post on their behalf.  We call these "Dear Abby" posts.

Dear Abby,

What would you do if you were in this situation?
Say you're a resident SM for a theater company, where you do the same show every year - and let's say it's A Christmas Carol. And in the past, you've been in the ASM, and you know the track because the show NEVER changes - or at least hasn't since the last time the set has been redesigned. Now you're the SM, and you've got an ASM under you, doing your old Carol track. However, you're starting to notice things that you did aren't being done by your ASM - and when you ask, you're told that there isn't time to do those things. Granted, you know the track hasn't changed, and you know what's going on back there, and you really want the job done the way you did it. What do you do? (And, your ASM is also a resident with the company, so you both have to finish the season together.)

On a side note, what is too much for a SM/ASM to do on a show? I feel it's appropriate to at least give a quick glance at actors to make sure the costume looks right, that they aren't wearing non-show jewelry, etc. I wouldn't adjust them, but if I see something wrong, I'd let someone know. Is that beyond the job of the SM/ASM?

Sincerely,
Baffled in the Booth

Rebbe

  • Permanent Resident
  • *****
  • Posts: 271
  • Gender: Female
    • View Profile
  • Affiliations: AEA
  • Experience: Former SM
Re: PEOPLE: Dear Abby: Trouble with Managing an ASM
« Reply #1 on: Dec 15, 2009, 03:09 pm »
I would approach this as a discussion, assuming there is a miscommunication or legitimate change at the root of this, and sit down with the ASM outside of regular rehearsal/running to talk through the backstage track.  I’d stay away from telling the ASM that you “really want the job done the way you did it.”  Instead, focus on the fact that each task needs to be done, ask questions about what the challenges are, and really listen to the ASMs answers.  It is possible the ASM could have an equally good, but different, way of doing things, and I’d be open to their methods as long as they get the job done, since many different SM styles can be successful. 

 If they have your old run sheet, make sure the notes are clear to the ASM, and be very specific, even if you feel like you already did this or they should have asked about questions sooner.  If they’ve made their own run sheet, maybe you can compare it with the old one and explain how, exactly, you were able to manage it all on time in the past.  If there is no run sheet at all, that may be the root of the problem, and I’d help the ASM make one.  Also, even though it’s the same show every year, sometimes tiny changes do happen, and make a big difference.  Maybe there are different actors or crew, or an actor isn’t feeling well this year so their pace has changed, effecting the ASM.  Maybe sets or costumes have become worn-out after years of use and are causing problems.  If the ASM is defensive, realize they may just be nervous as the show is new to them, and it’s hard to be The New Kid.  If that’s the case, do what you can to reassure and support them, while making it clear that certain tasks need to be done, and doing them will get easier with practice.  If you have some of the same actors as last year, and have good relationship with them, maybe you can discreetly ask one or two if things are running smoothly for them backstage (don't mention the ASM, but see if they bring him/her up), and if the answer is yes, at least you can feel reassured on that front.

How-much-is-too-much really varies by show.  In this case, since you’re not asking the ASM to do anything you haven’t done yourself, I guess the answer is it is not too much in this case.  But also try to remember the first time you did the show, and whether things seemed easy or overwhelming to you then. 
"...allow me to explain about the theatre business. The natural condition is one of insurmountable obstacles on the road to imminent disaster."  (Philip Henslowe, Shakespeare In Love)

loebtmc

  • Forum Moderators
  • *****
  • Posts: 1574
    • View Profile
  • Affiliations: AEA, SAG, AFTRA, SMA
  • Current Gig: Caroling, caroling now we go — and looking for my next gig!
  • Experience: Professional
Re: PEOPLE: Dear Abby: Trouble with Managing an ASM
« Reply #2 on: Dec 15, 2009, 08:04 pm »
Rebbe's response is great!

One more thing, since this ASM knows you did it last year it might help to make light of that fact, joke about the fact that it must be weird thinking they might be compared but no worries, and sorry if you make assumptions based on what you did previously, that you are open to their input because they are a new set of eyes and are seeing things you may have missed or doing things differently in ways that work better for them, and no problem with that.

« Last Edit: Dec 16, 2009, 02:20 pm by loebtmc »

Mac Calder

  • Forum Moderators
  • *****
  • Posts: 977
  • Plan for the future, live for the now
    • View Profile
  • Affiliations: Live Performance Australia / Media Arts and Entertainment Alliance
  • Current Gig: Technical Director
  • Experience: Former SM
Re: PEOPLE: Dear Abby: Trouble with Managing an ASM
« Reply #3 on: Dec 16, 2009, 03:33 am »
You also have to remember people have different strengths and work at different speeds. Maybe you could look at re-distributing work load a little bit - certain tasks you have (or your other ASM's do) may suit this ASM better, and a quick swap of a couple of tasks may allow everything to just click into place. It is an issue with long running shows, as turn over happens, sometimes you need to look at your processes again and just revise them to suit your tallent pool.

-Mac