Author Topic: TECHNOLOGY: Facility/Rehearsal Room Assignments  (Read 3055 times)

0 Members and 1 Guest are viewing this topic.

joenaftal

  • Tourist
  • *
  • Posts: 2
    • View Profile
TECHNOLOGY: Facility/Rehearsal Room Assignments
« on: Apr 17, 2011, 03:16 pm »
Hi guys,

I was wondering what software/system you use to manage assignments of facilities/rehearsal spaces to different productions.  At my theater, we can have up to 4 productions rehearsing at the same time, along with classes, workshops, auditions, & meetings.  We have things going on inside the theater, rehearsal studio, lobby, smaller lobby, back of the theater, and offices.

What's the best way to manage who gets what space.  We want something where the stage manager of each show can go in and enter their rehearsal and which room they'd like and then the producer can approve it.  Or, have it where each production could be assigned a priority rating and the one with the top priority (closest opening date) would get first priority in scheduling, but if they try to book more than one space at one given time it would have to be approved my management.

Thoughts?

Thanks,
Joe

Edit to subject line-Rebbe
« Last Edit: Apr 18, 2011, 01:36 am by Rebbe »

bex

  • Permanent Resident
  • *****
  • Posts: 298
  • Gender: Female
    • View Profile
    • Twitter
  • Affiliations: AEA, Auburn University
  • Current Gig: Freelance SM/ASM
  • Experience: Professional
Re: TECHNOLOGY: Facility/Rehearsal Room Assignments
« Reply #1 on: Apr 18, 2011, 01:56 am »
You should look into the Theatre Manager software program. The theatre where I currently work has it but doesn't use it to (in my opinion) its full potential.  In theory, the master calendar would be on this program, accessible to all staff members via a personal username/password, and its basically a giant scheduling program. You can even get as detailed as entering stock equipment like pianos so you can track that the musical rehearsing in room A needs a piano and the party renting lobby B also needs a piano, etc.
You will have to sing for your supper & your mortgage, your dental coverage & your children's shoes, over & over again while people in desk jobs roll their eyes the minute you start to complain. So it's a good thing you like to sing.

KMC

  • Forum Moderators
  • *****
  • Posts: 963
  • Gender: Male
    • View Profile
  • Current Gig: Project Manager, Systems Integration
  • Experience: Former SM
Re: TECHNOLOGY: Facility/Rehearsal Room Assignments
« Reply #2 on: Apr 18, 2011, 08:27 am »
Does your theater have an email solution (ie MS Outlook or Lotus Notes)?  You can create venues that are visible to everyone in your domain, then schedule them as necessary.  The schedule is then visible to everyone.  If you're already using an email solution this could be a simple and cost effective way to accomplish what you're looking for.
Get action. Do things; be sane; don’t fritter away your time; create, act, take a place wherever you are and be somebody; get action. -T. Roosevelt

 

riotous