Author Topic: schedule coordinator  (Read 3260 times)

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DeeCap

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schedule coordinator
« on: Jul 10, 2006, 05:09 pm »
I was wondering if anyone here had a job as schedule coordinator or knows someone that has done it.
I would love to get more details.
I would think it wouldn't be that hard for stage managers to do. That's a big part of the rehearsal/tech process is coordinate schedules
« Last Edit: Jul 11, 2006, 07:20 am by centaura »

centaura

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Re: schedule coordinator
« Reply #1 on: Jul 11, 2006, 07:25 am »
This seemed like a question worthy of its own thread, so I moved it from where it was originally posted.  That does sound like a job that stage managers would be good at.  Have you seen an ad for a job that you'd be specifically interested in, or are you just curious?

-Centaura

DeeCap

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Re: schedule coordinator
« Reply #2 on: Jul 11, 2006, 11:06 am »
I sent my resume for one position, and the human resources manager suggested this position to me. I know major opera companies have scheduling coordinators, so I was curious to see if anyone has done it.

centaura

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Re: schedule coordinator
« Reply #3 on: Jul 12, 2006, 07:33 am »
That's interesting, I'm not sure that I've ever heard of that being its own job before at a theatre.  But then I've never done large scale opera, so that might be why.  To me it would be part and parcel of either the stage manager or the production manager.  Lets see if anyone comes by who's done it and tells us what its like!

-Centaura

ljh007

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Re: schedule coordinator
« Reply #4 on: Jul 12, 2006, 08:25 am »
I have never been a schedule coordinator, but I am familiar with the position. Indeed, it is usually found at large opera companies. The scheduler (aka rehearsal coordinator) keeps track of all the artist hours and rehearsal/performance space needs. When companies are so large, it is very possible that a singer might be asked to meet with the maestro, attend a costume fitting, and rehearse a scene all at once. So the schedule coordinator works to be sure this doesn't happen. Basically, every request requiring space use and/or artist time goes through this office (or at least that's the way it's supposed to work!). In addition, the SC keeps track of all the hours everyone is working - very important for tracking all the unions that might be working on the opera (AGMA, IATSE, AFofM). Principal artists can usually work no more than 6 hours per day - and that would include meetings/fittings. But that rule varies by company. And finally, the SC makes sure that rehearsal space is prepared for use - reserved, cleaned, temperature controlled, with a tuned/prepped piano, props and production tables if necessary, etc etc. Of course, the SC also communicates all this scheduling to everyone, everywhere. Though it sounds like a small-ish job, it is a mighty task! Schedulers usually work very closely with the stars, conductors, directors, and SMs. SCs need to be extremely diplomatic, but also very practical and pragmatic. SCs are creative in their own way - brilliantly tracking, solving, and preemptively avoiding dozens of conflicts each hour. (That's a quick summary of the job duties. If you want to know anything more specific, ask away!)

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