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« on: Jul 11, 2013, 02:18 pm »
I used/am using Google Drive for a lot of production related things with the musical I am currently SM'ing. I used it to create a costume measurement form that the actors could fill out on their own or that I could fill out when I measured them at rehearsal. The data can then be translated to spreadsheet form that the costume designer can access. It will also serve as a way to collect measurements in one place and create a database of sorts that can be accessed by the costume designer for upcoming shows.
I also used a form as a rehearsal sign in "sheet". Actors stopped by the stage management table as they arrived, clicked on their name and clicked submit. This can be accessed by me or the director as a spreadsheet, complete with time stamp to show arrival time. Other documents include prop lists, light cues, contact sheet, conflict info, cast and crew agreements, sign ups, cleaning rotations, ground plans, rehearsal reports, etc.
The theatre uses Google calendar to post rehearsal times. The calendar is imbedded into the theatre's website so that it can be checked online at any time. I have access to it and can add, delete, or change times and dates which will be immediately reflected on the theatre's website calendar.
This theatre doesn't usually use Google Drive or Sites to create/store information, but it has worked well for this production. I have learned to check the "include text in email" box every time I email something from Drive, though, because some people don't have a gmail account and don't want to make one or are just more likely to actually read what's been sent if they don't have to go to a separate site.