12
« on: May 26, 2011, 03:59 am »
Thanks everyone! I dropped off the face of the internet for awhile to handle family things then to return to the end of our tech, but your replies were super helpful. I consolidated to two basic pieces of paperwork:
I've combined set pieces & costumes with props since the same few people handle all of them, so I have a master "preset" list (/checklist) that's broken down by location (onstage, SL wing, SR wing, dressing room) at top of show, and individual crew members are responsible for between 1 and 3 locations.
We've taken photos of all the onstage presets, so I or another crew member can jump in and help with those if we have extra time preshow (although I still make the designated crew member check afterwards, then I cover it in the final walk-through).
Second, I have an uber-run-sheet, with columns for page, scene, entrance/exit, prop incidence, costume worn at entrance/exit, and backstage duty. Everything that happens is on that list, and I have a copy and the backstage ASM has a copy as well so it's easy to confirm places & correct props and costumes a page before entrances (which, yes, we need to do).
Next show I'll try numbering props- probably much easier than 5-word-long descriptions we were using for this!